Practical Information

Below is information on the preparation for, the travel to and from and the stay at the school.

Registration and Participation

The registration for the 9th International Graduate summer school Biophotonics '19 has closed. Contact us to inquire whether you can apply post-deadline.

The participants at the school will be selected from all applicants based on a peer-review. You thus have to submit a title, abstract (max. 500 words) and three-page summary (pdf) about your work that you will present at one of the poster sessions at the school. The abstract and summary will be reviewed by the organizers and lecturers. Applicants are selected based on the outcome of this peer-review.

The registration form consists of three sections to be completed in one step: information about the applicant, information about your main supervisor, and information about your research, as described above.

By filling in and submitting the registration, you accept the responsibility for the payment of the registration fee of 1250 Euros (plus 25% VAT) if you are accepted, regardless whether you indicate your need for financial support. The school is currently trying to secure funding for such support, but currently cannot offer any such support.

The fee covers transport from Copenhagen Airport to the school site and back, the lectures, accommodation and catering at the school.

Preparation for the school

If you you were accepted to participate, you will be contacted to pay the school fee to secure your spot. You will also have to arrange your flights to and from Copenhagen Airport, see the travel guide below.

You have to prepare a poster (see guidelines below) about your research or proposed research programme and present it at the school. The poster presentations are evaluated by the organizers and lecturers during poster sessions at the school, and the best poster is awarded a prize.

There is also a list of mandatory literature to prepare for the school, see the school curriculum.

You would also need to clarify your local rules regarding ECTS recognition, since these are different at each university.

Once you have prepared this, all you need to do is meet up with all the other participants at Copenhagen Airport on 8 June at noon.

Poster

You have to prepare a poster (A1 format, portrait) about your research or proposed research programme and present it at one of the poster sessions at the school. The lecturers will visit you at your poster and evaluate it, and the best poster will be awarded a prize. You can optimally prepare for the poster session by rehearsing a short pitch (maximum 2 minutes) about the project presented on your poster.

The evaluation criteria for the posters are as follows:

  • Poster appearance
    • clarity
    • presentation of main points
    • visual appearance
  • Presentation of poster
    • the presenter should be able to give a quick run through his/her poster leading to a clear understanding of the main points
    • the presenter should be capable of answering questions and/or engaging into discussions
  • Scientific content
    • novelty and scientific merits of the content
    • in case of students presenting their proposed project: potential as a research grant of the content
  • Relevance to the community
    • does the project/work have impact on the research field in terms of clinical or biological applications, breaking new grounds, commercial exploitation, etc.

Please not that there is no possibility to print the poster at the school.

Travel Guide

Meeting point and travel to and from The Island of Ven

The meeting point for the school is the bus pickup area outside Copenhagen Airport "Kastrup", on 8 June at noon (12 o'clock). The bus pickup station is to the right when reaching the arrival hall. There will be a shuttle bus leaving shortly after 12 o'clock from Copenhagen Airport to the school site, Backafallsbyn on The island of Ven. Since the first lecture already takes place on 8 June in the evening, students must meet at this indicated time and must not travel individually to the school site.

On 15 June, the shuttle bus will transport all students back to Copenhagen Airport, where the bus will arrive at approximately 1 pm.

Individual Arrangements

This only applies to you if you want to be in Denmark or Sweden earlier than the school starts or stay longer afterwards. The school does not provide transport other than the shuttle bus to and from Copenhagen Airport on 8 and 15 June, respectively, nor accommodation outside the school dates.

Ferries

Landskrona - The Island of Ven

There is a ferry running between Landskrona and the island Ven. Click here to view time table (in Swedish) for the ferry running between Landskrona (Swe) and The island of Ven.

Copenhagen - The Island of Ven

During the summer, a ferry sails on schedule between Copenhagen and The island of Ven. Follow this link to view the time table of Spar Shipping.

Trains and Buses

For travel in Skane (Southern Sweden including ferries), please visit the Skåne journey planner.

Finding a hotel

The school does not organize accommodation outside the school dates.

In case you wish to stay longer in Copenhagen, we recommend using this link for a complete guide to hotels, restaurants and transport.

Venue

The Island of Ven

The Graduate summer school Biophotonics will take place on The island of Ven situated between Sweden and Denmark.

The island of Ven hosted the laboratory of the Danish scientist Tycho Brahe (1546-1601), whose observations inspired Keppler in his work. From the island, there is a perfect view to Kronborg, known as Hamlet's Castle in the famous play by W. Shakespeare.

The island itself is relatively small covering only a few square-kilometers. However, a number of leisure time activities, including sailing, golfing, fishing, bathing and more, are offered.

School site - Backafallsbyn

The site for the school is the conference center Backafallsbyn (note that booking is done through the Graduate summer school administration and covered by the registration fee). Students will be hosted in two-room cabins housing four people each.

Special requirements regarding meals

Please contact the school as soon as possible and preferably well in advance of the school kick-off if you have special requirements to the meals served at the school, e.g., food allergies, vegetarian or religious reasons.

Cash and credit cards

There is no ATM nor bank on Ven. Thus you cannot exchange currency or obtain cash at the school site or on the island Ven. However, Sweden is the country with the most card transactions per capita in the world, where many shops stopped accepting cash altogether anyway. At the school site it is possible to pay, e.g. drinks in the bar, with VISA and MasterCard (and also with cash), so you will most likely not need cash. In case you want to do shopping in the small galleries and shops around the island, you should still bring some Swedish Crowns, since a few of them still only accept cash.

Contact

Dominik Marti
Researcher
DTU Health Tech
+45 46 77 45 68

Contact

Peter E. Andersen
Groupleader, Senior Researcher
DTU Health Tech
+45 46 77 45 55
http://www.biop.dk/practical-information
24 APRIL 2019